Staff Accountant, (Contract position - 18 hours)
Duties and Responsibilities:
- Complete weekly accounts payable which includes: enter bills and expenses reports, ensure accurate shared cost allocation, do weekly check run, maintain vendor relations, maintain vendor files, and review AP close process on a monthly basis, ensure all expenses are captured appropriately, aging invoice reports are pulled and reviewed, and close process and AP/GL reconcile are performed.
- Complete monthly Accounts Receivable activities - monthly invoicing (based on contract budget, determine what we can bill, and ensure all billable expenses are copied/included in monthly invoicing), credit memos and adjustments, aging reports and collections, prepare excel expense detail for program managers, reconcile reimbursable expense accounts, customer tax inquiries – W4, and revenues reconciliation. Work with funders on invoice inquires.
- Complete weekly Deposit - copy checks, prepare deposit including verifying receipts to ensure accuracy, apply receipts, deposit confirmation, and open invoices sign offs.
- Verify cash in bank daily and update cash flow spreadsheet, post monthly interest and bank changes, do bank reconciliation, and manage outstanding checks on a quarterly basis.
- Review payroll reports. Complete payroll spreadsheet for each payroll based on percent calculation of amount charged to each department for each position and make payroll journal entries and accruals.
- Complete monthly account reconciliation including prepaid, payroll taxes withheld, accrued expenses.
- Assist Finance Director in developing, generating and preparing fiscal reports for funders. Ensure compliance with funder requirements, GAAP, regulations and agency policies.
- Analyze data to support program efficiency and effectiveness. Make recommendations to Finance Director and review contracts.
- Complete Year-End/Ad Hoc, special projects, analysis, procedural, and infrastructure review; annual audit assistance/preparation.
- Assist HR/Administrative Coordinator in payroll and other responsibilities as needed and assigned.
Supervision:
This position reports to Director of Finance and Administration.
Qualifications: Bachelor’s degree in accounting or finance with a minimum of 3 years similar experience required. Public accounting or nonprofit experience preferred. Must be well-organized to meet scheduled deadlines and have the ability to learn quickly with excellent documentation and monitoring skills. Excellent written and verbal communication skills and the ability to work cooperatively with persons across disciplines and levels required. Ability to function independently with little supervision. Excellent analytical skills and attention to detail. Must be proficient with Excel, financial systems, General Ledger and data exporting. Ability to read legal contracts and take complex financial issues and interpret for program staff. Ability to perform other duties as assigned.
To Apply: send a cover letter, resume and a list of three references to:
Ann Thompson, HR/Administrative Coordinator
DEAF, Inc., 215 Brighton Avenue, Allston, MA 02134
Or email to athompson@deafinconline.org
DEAF, Inc is an Affirmative Action, Equal Opportunity employer. Deaf persons, women, veterans, minorities, and persons with disabilities are encouraged to apply.